Table of Contents
Complete SoM Scheduling Policies
Room Reservations
Rehearsals & Chamber Rehearsals
Group Meetings
Lessons
Topic Approval & Final Dissertation Defense
Student Recital Scheduling
Recital Hearings
Dress Rehearsals
Degree and Optional Recitals
Recital Committees, Programs, and More
Recording Reservations
Self-Recordings
Single Recording Studio Sessions
Major Project Recording Studio Sessions
Faculty Events
Faculty, Guest Artist, and Studio Recitals
Dress Rehearsals
Masterclasses
Programs
Ensemble Concerts
Miscellaneous
Terms of Scheduling
For complete policy information, please see the full policy document.
Scheduling Timeline
Room Reservations
For complete details including approved venues, please see the complete Scheduling Policies.
Rehearsals & Chamber Rehearsals
Requests for rehearsals for individuals and groups. These requests may fall into one of two types listed below:
• Recurring Rehearsals: Weekly rehearsals for the same time and day each week, continuing through the end of the semester (until the last day of classes).
Reservation Parameters
• No recurring rehearsals are allowed in Stark Opera Studio between 5:00 – 9:00pm.
Group Meetings
Requests for meetings involving three (3) persons or more. Group meetings may only be scheduled as one-time occurrences.
Reservation Parameters
• No food, drinks, glitter, or any other materials that may damage or compromise the cleanliness or condition of the room.
• All rooms, including furniture and equipment, must be returned to their original setup and condition at the conclusion of the reservation.
Lessons
Room reservations for lessons are permitted only when the instruction is part of an official University of Iowa course. This includes upper-level and lower-level applied lessons, secondary performance instruction, and lessons for non-majors.
Teaching private lessons in the School of Music is only permitted through the Community Lesson Program. Any private instruction outside of this program violates university policy.
Reservation Parameters
Topic Approval Defense
The proposal defense must be passed at least one (1) semester prior to the thesis final defense. See Graduate Student Policies for more information.
Scheduling Procedures
To schedule a dissertation defense, email MUS-GradStudentSup@uiowa.edu and provide the following information:
- Student Name
- Advisor’s Name
- Preferred Date
- Start Time of Topic Approval Defense
- Room Preference
Click here to submit a scheduling request!
Final Dissertation Defense
Reservation Length
Dissertation defenses will be scheduled for three (3) hours total.
- Setup = 30 minutes
- Defense = 120 minutes
- Faculty Discussion = 30 minutes
Scheduling Procedures
To schedule a dissertation defense, email MUS-GradStudentSup@uiowa.edu and provide the following information:
- Student Name
- Advisor’s Name
- Preferred Date
- Start Time of Defense
- Room Preference
Click here to submit a scheduling request!
Student Recitals
For complete details including approved venues and performance times, please see the complete Scheduling Policies.
Recital Hearings
A recital hearing refers to a preliminary evaluation that a student must pass before being allowed to give their official recital performance. This requirement may vary by studio. Students should consult their major professor.
Reservation Parameters
Dress Rehearsals
Eligibility
Dress rehearsals may be requested only after the related recital has been officially scheduled.
Reservation Parameters
• Students are limited to two (2) hours of dress rehearsal.
• Pianists are limited to five (5) hours of dress rehearsal.
Rehearsal time may be split across multiple sessions, subject to availability.
Scheduling Parameters
Dress rehearsals may be scheduled at any available time, so long as prime recital hours listed below are avoided:
• Weekdays: 5:00 – 9:00 pm
• Weekends: 1:00 – 9:00 pm
If the rehearsal is requested to occur within three (3) weeks of the recital date, it may be scheduled during prime recital hours if space permits.
Recital Performances
All recitals must be scheduled at least three (3) weeks in advance. Recitals will be processed in the order received, in accordance with the Scheduling Timeline. Last recital date of each semester is the Saturday following the close of classes.
Recital Scheduling Hold
Students may submit a Recital Scheduling Form prior to obtaining confirmation from all committee members in order to tentatively reserve a recital date and time. This reservation will be treated as a provisional hold, valid for a maximum of three (3) weeks from the date of submission.
If confirmation from all committee members is not obtained and communicated to the SOM scheduling staff within the three (3)-week period, the provisional hold will be automatically released, and students must submit a new Recital Scheduling Form to request a new reservation.
Rescheduling & Canceling
Recitals can be rescheduled or canceled through the Recital Scheduling Form.
For cancelations within 48 hours of the recital start time, please email music-scheduler@uiowa.edu, shu-min-chang@uiowa.edu, and james-edel@uiowa.edu.
Recital Committees, Programs, and More
Undergraduate Committees
All committee members must be affiliated with the School of Music.
Graduate Committees
Committee Requirements
All committee members must be affiliated with the School of Music.
Doctoral Committees
- DMA degree recital committees must have a minimum of four (4) faculty members including two (2) tenure track members.
- General committee can be of any rank.
- Visiting professors and adjunct instructors cannot serve as sole chair but may serve as co-chair alongside faculty of ranks other than visiting professor or adjunct instructor.
- Please see School of Music Graduate Student Policies for more information and requirements.
Master’s Committees
- MA degree recital committees must have a minimum of three (3) faculty members including one (1) tenure track member.
- General committee can be of any rank.
- Visiting professors and adjunct instructors cannot serve as sole chair but may serve as co-chair alongside faculty of ranks other than visiting professor or adjunct instructor.
- Please see School of Music Graduate Student Policies for more information and requirements.
Graduate Recital Grading
Graduate students are responsible for initiating the Recital Grading form (https://workflow.uiowa.edu/form/music-graduate-recital) 24-48 hours before the scheduled performance of a graduate degree recital; the recital program is required to be uploaded at the time of submission. The form is required for committee members to declare a grade and for official record keeping. The recital committee chair will notify the student of their final grade. If this step is not completed within the required time frame, the student will not receive credit for their recital.
Student Programs
Students are responsible for creating their own programs and all printing costs. Programs must be created using the University of Iowa School of Music program templates. The Rita Benton Music Library has created a resource, Student Recital Guide where templates are found. Extreme deviations from this model may result in the loss of credit for that recital. Students who do not have access to a computer may use the computer lab, 1351 VOX. Please see the posted hours on the lab door.
Programs may be duplicated at any campus Copy Center or at a local business. You are responsible for the cost of your programs. The use of the School of Music copier for duplicating programs is prohibited.
Receptions
The School of Music does not manage or schedule recital receptions, and no spaces will be reserved for these events. Receptions may only be held in non-reservable areas such as the student commons, second floor lobby, or terrace. The use of reservable spaces for reception purposes is not permitted.
Those hosting a reception must remain respectful of other events happening nearby and are responsible for cleaning up afterward. This includes disposing of all trash and returning the area to its original condition.
Recording Reservations
For complete details, please see the complete Scheduling Policies and Recording Studio Policies.
Self-Recording
Requests for rooms to record independently with no staff assistance.
Reservation Parameters
- Students are limited to two (2) hours per day.
Single Recording Studio Sessions
Requests for rooms to record with support from Recording Studio staff and equipment. These sessions are common for audition/application recordings. Fees apply. Click here for more information related to scheduling and billing.
To request a single recording studio session, email shu-min-chang@uiowa.edu and james-edel@uiowa.edu to schedule a time before submitting a Recording Reservation form. Requests must be made at least one (1) week prior to the recording date.
Reservation Parameters
- Students are limited to 24 hours of recording time per semester.
- Faculty are limited to 32 hours of recording time per semester.
Major Project Recording Studio Session
Schedule sessions to record for large-scale projects with Recording Studio staff and equipment. Recording projects include DMA Recording Projects, Jazz MA Recording Projects, and Faculty Recording Projects. Fees apply. Click here for more information related to scheduling and billing.
To schedule a recording project, email shu-min-chang@uiowa.edu and james-edel@uiowa.edu to schedule a time before submitting a Recording Reservation form. Requests must be made at least two (2) weeks prior to the recording date.
Reservation Parameters
- Students are limited to 24 hours of recording time per project.
- Faculty are limited to 32 hours of recording time per project.
Faculty Events
For complete details including approved venues and performance times, please see the complete Scheduling Policies.
Dress Rehearsals
Eligibility
Dress rehearsals may be requested only after the related recital is officially scheduled.
Reservation Parameters
- Faculty and guest artists are entitled to two (2) hours of dress rehearsal.
Rehearsal time may be split across multiple sessions, subject to availability.
Scheduling Parameters
Dress rehearsals may be scheduled at any available time, so long as prime recital hours listed below are avoided:
- Weekdays: 5:00 – 9:00 pm
- Weekends: 1:00 – 9:00 pm
If the rehearsal is requested to occur within three (3) weeks of the recital date, it may be scheduled during prime recital hours if space permits. Special accommodations may be made for guest artists subject to approval and space availability.
Faculty, Guest, and Studio Recitals
Faculty events will be processed in the order received, in accordance with the Scheduling Timeline.
Recording Studio services will be offered so long as a standard event start time is selected.
For complete details, see the full policy document.
Masterclasses
Recital attendance, house staff, and programs are not offered for masterclasses or lecture events. Recording Studio services will be offered so long as a standard event start time is selected.
For complete details, see the full policy document.
Faculty Programs
Faculty events are provided with official University of Iowa School of Music programs, free of charge. Programs are NOT provided for Studio Recitals or Masterclasses.
After scheduling an event, email the program creator, Claire Thede, program information, bios, and headshots. This information must be submitted to the program creator no later than Three (3) weeks prior to event date. Programs can be up to four pages long, including the cover page and back page with upcoming events.
Ensemble Concerts
Ensemble concerts are to be scheduled through the Scheduling and Facilities Manager (music-scheduler@uiowa.edu).
For complete details including approved venues and performance times, please see the complete Scheduling Policies.
Ensemble Programs
After scheduling an event, email the program creator, Claire Thede, program information, bios, and headshots. This information must be submitted to the program creator no later than Three (3) weeks prior to event date. Programs can be up to four pages long, including the cover page and back page with upcoming events.
Miscellaneous
Livestreams & Priority
The School of Music provides resources to livestream concerts and recitals. All concerts and recitals may request a livestream when submitting a scheduling request. While audio/video (A/V) recordings are optional, an A/V recording is required if a livestream is requested. Fees apply for both livestream and recording services.
Priority Policy
Only one (1) livestream can be operated at a time. Requests are generally approved on a first-come, first-served basis; however, higher-priority events may supersede previously approved livestreams. Priority is as follows:
- Large Ensembles – Highest priority.
- Small Ensembles – Priority over all other events.
- All Other Events – Lowest priority; may be superseded.
If a livestream request is superseded, the affected party will be notified as soon as possible.
Weekly Scheduling Pause
On Thursdays during the fall and spring semesters, no new events will be scheduled in the Concert Hall within the upcoming calendar week. This scheduling pause allows time to prioritize organ rehearsals. Requests for next week in the Concert Hall will resume processing on the following day (Friday).